Scheduling

From Conversation to Meeting. Instantly.

The Meeting Scheduling Problem That's Killing Your Momentum

The Traditional Way
The Cost to Your Pipeline

Context Switching: Great conversation happening, then you pause to say "let me send you a calendar link" and send them away from your site

Lost momentum and decreased booking rates

Link Friction: Prospects have to click links, navigate to external tools, and figure out your availability on unfamiliar interfaces

50% drop-off between "yes, let's meet" and actual booking

Manual Coordination: Sales reps juggling multiple scheduling tools, copying links, and managing availability across platforms

Wasted time and missed opportunities

Delayed Response: By the time you send availability, prospect interest has cooled or they've moved on to other priorities

Lower show-up rates and conversion

Your Next Meeting is One Chat Away

Captiwate Scheduling: Book meetings without breaking the conversation

While your competitors send calendar links that take prospects away from engaged discussions, you're closing deals by keeping everything seamless within the chat experience.

Scheduling That Works How Sales Actually Happens

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Native Chat Booking

Show available time slots directly in the chat interface. Prospects select times without leaving your website or interrupting the conversation flow.

Smart Availability Management

Sync your calendar automatically and set custom availability rules. Show only the times you're actually available, preventing double bookings and scheduling conflicts.

Flexible Integration Options

Use our native booking for the best experience, or seamlessly send Calendly, HubSpot, or other scheduling links when needed. One interface, all your scheduling tools.

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Scheduling Intelligence That Converts

Conversation-Driven Booking

In-Chat Time Slots: Display available times directly in the conversation without external links
Instant Confirmation: Book meetings with one click and automatic calendar integration
Context Preservation: Meeting details include conversation history and prospect interests
Follow-up Automation: Automatic confirmations, reminders, and pre-meeting preparation

Proactive Meeting Suggestions

Behavioral Triggers: Automatically suggest meetings when prospects show high buying intent
Smart Timing: Offer scheduling when conversations reach natural transition points
Personalized Availability: Show different meeting types based on prospect profile and interests
Team Routing: Route to the right team member based on expertise or territory

Multi-Tool Flexibility

Native Captiwate Booking: Full-featured scheduling with chat integration
External Tool Support: Send Calendly, HubSpot, Acuity, or any scheduling link
Calendar Synchronization: Works with Google Calendar, Outlook, and other major platforms
Team Scheduling: Support both personal and team meeting links

Complete Scheduling Control

Native Booking Features

  • Available time slot display within chat interface
  • Automatic calendar synchronization and conflict prevention
  • Custom meeting types and duration settings
  • Instant confirmations with calendar invites

Availability Management

  • Personal and team availability settings
  • Buffer time and meeting preparation blocks
  • Timezone handling for global prospects
  • Holiday and vacation schedule integration

Integration & Automation

  • Trigger-based meeting suggestions during conversations
  • CRM integration for automatic record creation
  • Email sequence automation for meeting follow-up
  • Custom booking confirmation and reminder workflows

Stop Losing Meetings to Calendar Friction

Your Next Qualified Opportunity is Ready to Schedule Right Now

While your competitors lose prospects to calendar link friction and context switching, you're booking more meetings by keeping everything seamless within the conversation flow.

See How Much Meeting Friction You're Creating

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Discover how Captiwate can help you close deals faster.
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